Ensure Community Safety With These 5 HOA Surveillance Tips
Resident safety and well-being are the top priorities of any HOA and community association management firm. Homeowners want to feel secure inside their own community, and there are steps that HOAs can take to ensure that the neighborhood stays as safe as possible. Here are five simple surveillance measures that HOAs & HOA management companies can implement to keep their community safer.
1. Conduct Annual Site Reviews
One of the most important safety tips for community associations is to conduct annual site reviews. These assessments should involve a thorough review of the community’s properties, including common areas, facilities, and amenities. As part of the site review, the HOA management team should look for potential vulnerabilities, such as outdated or malfunctioning surveillance systems, broken locks, and poorly lit areas, and report them to a security professional for further inspection.
It’s also important to consider residents’ input when conducting these assessments. They are the most likely to notice any potential risks, and their feedback can provide valuable insight into areas that may need improvement. With the information gathered from these assessments, you and your HOA management firm can formulate an effective plan tailored to the specific needs of your community.
2. Stay Up-To-Date on Liability Laws
Your board members should stay current on liability laws to ensure that they are not held liable for any breaches or incidents that occur within the community. One of the most crucial laws to remain familiar with is premises liability law, which holds property owners responsible for accidents and injuries that occur on their premises.
To avoid any potential legal repercussions, establish and implement rules and regulations regarding surveillance measures. This includes properly maintaining surveillance systems, enforcing safety protocols in common areas, and keeping records of any incidents or repairs. Your HOA management company can help consult on current local laws as well as help you establish a plan for your community.
3. Implement Surveillance Cameras
Installing surveillance cameras in strategic areas around your community is another simple yet crucial safety tip. These cameras act as a deterrent for potential criminals and provide valuable evidence in case of any incidents. They also serve as a useful tool for monitoring common areas and enforcing community rules.
When installing surveillance cameras, consider high-risk areas such as entrances and exits, parking lots, community pools, and playgrounds. It’s also crucial that you ensure all cameras are regularly maintained and functioning correctly at all times.
4. Secure Common Areas
One of the HOA’s primary responsibilities is to maintain and secure common areas within the community. This includes having adequate lighting in common areas and ensuring that amenities, such as gyms and pools, are safe and properly maintained.
To keep these areas secure, consider restricted access to amenities, such as the use of key cards or codes. It’s also a good idea to implement regular site reviews and maintenance schedules for these areas to prevent any potential safety hazards and report any potential issues to a surveillance professional right away.
5. Have a Service Contract for Surveillance Systems
Having a service contract in place for surveillance systems is another essential safety tip. These contracts typically cover regular maintenance, upgrades, and repairs for surveillance systems, ensuring they remain in proper working condition. Having a service contract also allows your HOA management company to address any surveillance system issues promptly, reducing the risk of potential breaches.
When selecting a service contract, consider the specifics of your community’s needs, such as the size of the community, amenities, and common areas. Research and compare different providers to find the best fit for your budget and requirements. Most HOA management companies should be able to provide you with a list of recommended vendors that are pre-vetted and reputable, to make the selection process easier for your board.
If you’re looking to implement additional safety measures for your neighborhood, The Management Trust’s HOA management solutions can help you. Turn to our Trusted Partners program to find a pre-vetted surveillance service that will go the extra mile, or speak to our team about recommendations for common and effective HOA safety measures. As the HOA community management experts, we have a wealth of knowledge that your board can utilize to optimize your community’s safety and surveillance plan. Contact us online to find out more and get started.
